Previewing a document before printing

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Previewing a document before printing

Previewing a document before printing

Before you print, it's a good idea to see how your document will look on the printed page. The Print Preview command on the File menu shows you a reduced view of your document. You can zoom in if you want to see parts of a page in full size view. If you decide you're ready to print your document, you can do so from the Print Preview window.

Tip: If you're printing a multiple-page diagram or mind map, it's helpful to see where the page breaks will be. See Showing or hiding the page lines.

To see a preview of your document before you print:

1.Open the document you want to print.

2.On the File menu, choose Print Preview.

The Print Preview window appears, showing you a reduced view of the first page of your document.

3.To zoom in, click the magnifying glass magnifying_glass_print on the area you want to examine closely.

Click the magnifying glass again to zoom out.

4.For multiple-page documents, click the Next Page button to display the next page in the document.

To return to a preceding page, click the Prev. Page button.

If you're printing a multiple-page diagram or mind map, you can go directly to a specific page. Click the page you want to see on the Document Page icon above the Next Page button.

5.When you finish previewing the document, do one of the following:

To print the document, click Print.

To review print options before printing, click Page Setup.